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freelance
and contractor timesheet
Please find below an explanation regarding submitting timesheets for
prompt payment through Profiles Creative.
- Freelance assignments work
on a week-by-week basis with Sunday classed as
the week ending date.
- You will need to complete
a timesheet for every assignment on a weekly
basis. This should include the following each
day: Date, Start Time, Finish Time and time
taken at lunch. The time should be rounded
up to the nearest 15 mins with the totals shown
as decimals (e.g. 7 hours 45 mins = 7.75 hours).
Lunch breaks are not included. Please
ensure that any overtime hours are in the correct field.
(overtime is calculated at any period above 8
hours unless otherwise stipulated) If you work
at multiple clients within the same Week Ending
you will have a separate timesheet for each client.
- If you are working
to a day rather than hourly rate, please clearly
write the word “DAYRATE” in
the blocks for each day you work. If only working
half a day, please write the word “HALF
DAY”.
- At the end of the assignment
or week, whichever comes first, you need
your direct line manager to sign the timesheet
to confirm
acceptance of the hours you have worked. You
then need to fax this back to Profiles
Creative on 0870 414 6289. Please ensure you
leave a copy of the timesheet with the client
for their records. Please do not leave this with
the client to sign and return on your behalf.
Clients will not be aware of the timesheet deadlines
involved and inevitably miss the deadline which
will result in your payment being missed.
If you are working as a Ltd company, you must also
send an invoice together with your timesheet. This
invoice should contain the following information:
limited company details, invoice number, the name
of the client and your rate.
It is your responsibility to ensure that the timesheet is signed, (and
invoice if required) is returned to us by 10am on Monday morning. Failure to
do so will result in your payment being missed. If you have any
further questions regarding the timesheet procedure please contact your consultant
at Profiles Creative.
Download .pdf version of the Timesheet here.
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